Call to Order

The meeting was called to order on February 16 th , 2025 at 7:00pm EST by Phil Peterson.

Ro Annis introduced the Journal Team members to the Eboard, after which they were excused from the remainder of the meeting.

Roundtable/Action Item Updates

EA – There is currently an issue reconciling the meeting date and location of local chapters and WA, working on a solution to reduce conflicts between the two. RA will send photos and titles of the journal team members in order to update the “About Us” section on the website. Also will be working on making sure the website is ready to go live for Elections when it is time.

NP – Nothing at this time, settling into the role and getting a good sense of the data on hand.

NKH – For Event Administrator, working on making sure those signed up for tours are also signed up for the convention. Continuing to respond to emails and attend event zoom meetings. For the Officer Manager role, has been settling into the role and learning the system. Phone number has been transferred over and transition is almost complete. The supplies are one of the last items and should be getting transferred over soon.

SH – Banner artwork has been finished and looking for someone to make them. Model registration team coming together and will be getting trained up soon. Award show outline has been made and should have a better timeline. Dry run is planned to ensure the awards presentation runs smoothly. Email blast has been sent out to garner ads for the convention journal. Need to send out more emails and advertise for trophy sponsorships and convention registration.

PhP – A “Cliff Notes” version of the rules is in the works to supplement the long form rules.

MO – Zelle as a payment option for members and vendors was approved. A Zoom Online session to report on and cover the finances of the Society is being planned for the members so that they can be aware of the society’s finances and ask any questions they may have. WA is up for renewal and will be renewed for two years. A computer is being ordered for model registration.

RA – The last journal issue took longer than expected due to some last minute submissions and ensuring the election ballots were inserted. The next issue is planned to be delivered around the end of May, beginning of June.

BD – Have a candidate for the Region 8 RC position and will interview him soon. Voting is underway for the National Achievement awards, votes due by May 9 th , would really like the RC’s to get nominations in slightly sooner. Working on the chapter leadership social and getting it planned. Only 6 of the 218 chapters have not renewed their charter at this time, DK will work with BD to reach out to those six one last time before they are lapsed. Two new chapters have been chartered this month.

DK – Attended a show in February and noticed there was no discount for national members, spoke with the event organizer and will be fixed. Report given on the current state of IPMS Canada, discussed with IPMS Canada the possibility of cross promotion.

JT – Responding and forwarding emails that come into the inbox. Will reach out to the SIGs about convention journal ads as ways for them to promote their groups. Will review the previous years slideshow for the Annual Meeting at the National Convention in preparation for creating this years.

ETR – Social media team continues to do a great job. The IPMS Nationals Facebook page needs more posts in order to drive visibility and increase awareness. Working on YouTube and getting videos uploaded.

PP – Thanked the board for stepping up while he was dealing with personal issues the last couple of weeks.

The next meeting is scheduled for May 18 th , 2025 at 7pm EST via Zoom.

The meeting was adjourned at 8:28pm EST.